Introduction And Purpose Of This Notice
Welcome to the official privacy notice for No Man Left Inside. We completely respect your privacy and we are deeply committed to protecting your personal data when you interact with our charity. This comprehensive privacy notice will inform you as to exactly how we look after your personal data when you visit our website regardless of where you visit it from. It will also tell you about your vital privacy rights and how the law actively protects you. This document is intentionally designed to be transparent, clear and easy to understand. We believe in total honesty and we want you to know exactly what happens to your information when you step into our circle, join our meetups or contact our team.
Important Information About Who We Are
This privacy notice aims to give you extensive information on how No Man Left Inside collects and processes your personal data through your use of this website. This includes any specific data you may provide through this website when you sign up to our mailing list, join our WhatsApp group, register for our monthly outdoor training sessions or apply to become a corporate sponsor. This website is not intended for children under the age of sixteen and we do not knowingly collect any data relating to young children. It is fundamentally important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you. This ensures you are fully aware of exactly how and why we are using your data at all times. No Man Left Inside is the primary controller and is entirely responsible for your personal data.
The Specific Data We Collect About You
Personal data or personal information means any specific information about an individual from which that person can be clearly identified. It strictly does not include data where the identity has been permanently removed which is known as anonymous data. We may legally collect, use, store and transfer different kinds of personal data about you which we have grouped together into several distinct categories. Identity Data includes your first name, last name, username or similar identifier, title and date of birth. Contact Data includes your billing address, delivery address, email address and telephone numbers. Financial Data includes your bank account and payment card details if you choose to make a charitable donation or buy merchandise from us. Transaction Data includes specific details about payments to and from you and other detailed records of products or services you have purchased from us. Technical Data includes your internet protocol address, your secure login data, browser type and version, time zone setting and location, operating system and platform and other technology on the devices you use to access this website. Profile Data includes your unique username and password, purchases or orders made by you, your personal interests, preferences, feedback and survey responses. Usage Data includes comprehensive information about exactly how you use our website, products and services. Marketing and Communications Data includes your distinct preferences in receiving marketing from us and our third parties and your chosen communication preferences. We absolutely do not collect any Special Categories of Personal Data about you. This strictly includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic or biometric data. We also do not collect any sensitive information about criminal convictions and offences.
How Is Your Personal Data Collected By Us
We use several different methods to successfully collect data from and about you. This includes through direct personal interactions. You may voluntarily give us your Identity, Contact and Financial Data by simply filling in forms or by corresponding with us directly by post, phone, email or otherwise. This crucially includes the personal data you provide when you actively apply for our products or services, subscribe to our publications, request marketing to be sent to you, enter a competition, promotion or survey or give us some direct feedback. We also use automated technologies or interactions. As you interact with our website we may automatically collect technical data about your equipment, browsing actions and patterns. We accurately collect this personal data by using cookies, server logs and other similar technologies. We may also receive technical data about you if you visit other websites employing our specific cookies. Please review our separate cookie policy for further details on this process. We may also receive personal data about you from various external third parties and public sources such as analytics providers, advertising networks and search information providers.
How We Use Your Personal Data Every Day
We will strictly only ever use your personal data when the law allows us to do so. Most commonly we will use your personal data in a few specific circumstances. We will use it where we need to perform the contract we are about to enter into or have already entered into with you. We will use it where it is necessary for our legitimate interests and your own interests and fundamental rights do not override those interests. We will also use it where we need to comply with a clear legal or regulatory obligation. Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You always have the right to withdraw consent to marketing at any time by contacting us directly. We use your data to register you as a new member of the brotherhood, process and deliver your orders, manage payments, collect and recover money owed to us and notify you about important changes to our terms or privacy policy. We also use it to ask you to leave a review or take a survey, enable you to partake in a prize draw or competition and administer and protect our charity and this website.
Disclosures Of Your Personal Data To Others
We may sometimes have to share your personal data with certain external parties for the specific purposes set out above. These parties include external service providers acting as processors based in the United Kingdom who provide IT and system administration services. It also includes professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance and accounting services. We may also share data with HM Revenue and Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom who strictly require reporting of processing activities in certain specific circumstances. We require all third parties to completely respect the security of your personal data and to treat it in strict accordance with the law. We absolutely do not allow our third party service providers to use your personal data for their own independent purposes and we only permit them to process your personal data for specified purposes and in accordance with our explicit instructions.
Data Security And Keeping Your Information Safe
We take the safety of your information incredibly seriously. We have put in place highly appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition to this we strictly limit access to your personal data to those core employees, agents, contractors and other third parties who have a genuine business need to know. They will only ever process your personal data on our direct instructions and they are fully subject to a strict duty of confidentiality. We have put in place robust procedures to deal with any suspected personal data breach and we will immediately notify you and any applicable regulator of a breach where we are legally required to do so. We use highly secure encrypted servers to ensure that everything you share with us remains entirely confidential at all times.
Data Retention And How Long We Keep It
We will only ever retain your personal data for as long as reasonably necessary to fulfil the exact purposes we originally collected it for. This includes holding it for the specific purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. To determine the appropriate retention period for personal data we carefully consider the amount, nature and sensitivity of the personal data. We also consider the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other alternative means and the applicable legal requirements. By law we have to keep basic information about our sponsors and members including Contact, Identity, Financial and Transaction Data for six years after they cease being involved with the charity for tax and legal purposes. In some specific circumstances you can ask us to permanently delete your data. In other circumstances we may completely anonymise your personal data so that it can no longer be associated with you for research or statistical purposes in which case we may use this anonymous information indefinitely without further notice to you.
Your Legal Rights Under The Law
Under certain specific circumstances you have powerful rights under data protection laws in relation to your personal data. You have the right to request access to your personal data. This enables you to receive a physical or digital copy of the personal data we hold about you and to check that we are lawfully processing it. You have the right to request immediate correction of the personal data that we currently hold about you. This enables you to have any completely incomplete or inaccurate data we hold about you corrected though we may need to verify the exact accuracy of the new data you provide to us. You have the right to request the total erasure of your personal data. This enables you to ask us to permanently delete or remove personal data where there is no good reason for us continuing to process it. You also have the absolute right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing, where we may have processed your information unlawfully or where we are legally required to erase your personal data to comply with local law. You have the right to object to the processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are actively processing your personal data for direct marketing purposes. You have the right to request the restriction of processing of your personal data. This enables you to ask us to temporarily suspend the processing of your personal data in certain scenarios. You have the right to request the direct transfer of your personal data to you or to a third party. We will provide to you or a third party you have chosen your personal data in a structured, commonly used and machine readable format. Finally you have the right to instantly withdraw consent at any time where we are relying on consent to process your personal data.
Glossary Of Terms And Additional Details
Legitimate Interest means the core interest of our charity in conducting and managing our operations to enable us to give you the best possible service and the most secure experience. We make sure we consider and balance any potential impact on you and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you unless we have your explicit consent or are otherwise required or permitted to by law. Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract. Complying with a legal or regulatory obligation means processing your personal data where it is absolutely necessary for compliance with a legal or regulatory obligation that we are subject to.
Contact Us And Making A Complaint
If you have any questions about this detailed privacy notice including any specific requests to exercise your legal rights please contact our leadership team directly using the contact details provided on our main website. You always have the right to make a formal complaint at any time to the Information Commissioner Office which is the official United Kingdom supervisory authority for all data protection issues. We would however deeply appreciate the chance to deal with your concerns before you approach them so please contact us in the first instance and we will do everything we can to resolve the issue for you.